All information on suppliers is stored in a central location. Per supplier, users can save an unlimited amount of data and directly go on to view contracts, items, orders and invoices. Changes become visible immediately; product information can be managed from various locations. You can also authorize suppliers to manage their own product details.
Purchase orders can be generated automatically based on fixed minimum or maximum supply levels. Deliveries can be logged, allowing to see up-to-date supply levels at any time. A link to the inventory management module allows you to see whether a product is in stock and how many are in an order.
Web-stores & E-Auctions/RFQ
Hook any web stores up to Axxerion, allowing product details and prices to sync automatically. Purchase orders will be imported into Axxerion from the web store, allowing them to proceed through a workflow. For example, after a PO is approved, a confirmation is automatically sent to the web store, making the PO definitive. Additionally, use Axxerion to invite suppliers to take part in an e-auction where they may bid on the services or products you are requesting.
As your organization evolves, Axxerion evolves with you
Easy to Use and Highly Configurable:
Work with your own terminology, easily remove unwanted fields or steps or add new ones when needed. Define your own business processes.
Role based logins to accommodate different types of users and contractors and their access rights.
Global Search Capability:
Easily and instantly search and find any facility information in the database.
Automatic Review and Approvals:
Easily and graphically define workflow and approval processes for any item in the system.
Frequently Asked Questions about Purchase Order Management Software
Here are the most common questions asked about Purchase Order Management Software:
What is a purchase order?
A purchase order (PO) is a document issued by a buyer that requests products and/or services from a supplier. A purchase order includes a buyer’s specific requirements for the product/service requested such as price, quantity, quality, and payment method.
What is purchase order management?
Purchase order management is the internal system an organization has for creating, managing, tracking, and processing purchase orders. Managing the purchase order life cycle involves many different processes, including document creation, contract management, approval workflows, transaction tracking, accounting, and inventory management.
What does purchase-to-pay (P2P) mean?
Purchase-to-pay (P2P) refers to all the business activities performed in order for an organization to obtain products and services from a supplier. These tasks include: requesting the product, purchasing the product, paying for the product, receiving the product, and accounting for the purchase.
What is Purchase Order Management Software?
Purchase Order Management Software is a one-stop-shop platform that streamlines and automates an organization’s purchasing process. With Purchase Order Management Software, you can manage the entire purchase order life cycle – from purchase requisition and approvals, to purchase orders and supplier relations, all the way to invoicing and payments.
In addition, you can experience enhanced efficiency and visibility through automated purchasing workflows, multi-level approvals, spend control, and business analytics.
Why do I need Purchase Order Management Software?
Using Purchase Order Management Software leads to many benefits for your organization. It increases efficiency by automating administrative tasks and eliminating manual paperwork. It increases accuracy and precision, so that you are purchasing products at the right price and the right time.
Your organization will also experience major cost savings since rogue spend will be limited by enacting appropriate tiers of approvals to ensure compliance to purchasing policies. Use real time data from all stages of the purchase order lifecycle to inform future financial planning and use for audit trails.
How can Axxerion Purchase Order Management Software help with purchase orders?
With Axxerion’s Purchase Order Management Software, you can create and manage all kinds of purchase orders, including standard POs, planned POs, blanket POs, and contract POs. Create purchase orders based on different criteria such as order method, lead time and primary vendor. Include data on prices, dimensions, suppliers and reductions, as well as photos, documents and manuals. Create custom approval workflows to cover each purchase order scenario.
Further, you can track all your purchases orders within the Axxerion system so that you know the status of any PO at any time. Use the system to obtain all order details such as order date, supplier details, and original purchase requisition.
How can Axxerion Purchase Order Management Software help with purchase order approvals?
Optimize spend management for your purchase order process with our configurable, automated approval workflows. Purchasing approval workflows can be defined per department and at different financial values so that your approval process is more efficient and accurate. As a result, your organization will have better control over purchasing and experience cost savings.
How can Axxerion Purchase Order Management Software help with supplier management?
With Axxerion’s Purchase Order Management Software, you can create purchase orders and send them to your suppliers directly within the system. You can also invite suppliers to take part in an e-auction where they may bid on the services or products you are requesting.
All information on suppliers is stored in a central location. Per supplier, users can save an unlimited amount of data and directly go on to view contracts, items, orders and invoices. You can also authorize suppliers to manage their own product details.
How can Axxerion Purchase Order Management Software help with catalog management?
With Axxerion’s Purchase Order Management Software, you can easily manage catalog information on all products and services offered by your organization and outside suppliers. Create your own categories and subcategories to manage the inventory within a catalog, and easily search for thousands of products based on your defined criteria.
Store documents like manuals and licenses along with the product information. Link a list of reserve parts to a product, referring to other products in the catalog, and provide a list of alternatives for each item in the case that it is not in stock.
How can Axxerion Purchase Order Management Software help with inventory management?
Through integration with our inventory management module, see whether a product is in stock and how many have been ordered. Further, purchase orders can be generated automatically based on fixed minimum or maximum supply levels. Deliveries can be logged so as to provide up-to-date supply levels in the system.
Can I connect Axxerion Purchase Order Management Software to web stores?
You can connect any web store to Axxerion’s Purchase Order Management Software, so that product details and prices sync automatically. Purchase orders can be imported into Axxerion from the web store, allowing them to proceed through your workflow. Once the purchase order is approved, a confirmation can be automatically sent to the web store, making the PO definitive.
How can Axxerion Purchase Order Management Software help with purchasing reporting and analytics?
Axxerion offers powerful, filterable reports so that you can perform compelling spend analysis that will best inform your future purchasing process. You can create automated reports on many different facets of the purchase order management cycle such as committed spend, GRNI, and spend vs budget. You can also create your own customizable reports and dashboards at any time.
How can Axxerion Purchase Order Management Software help with invoicing and accounting?
Axxerion’s Purchase Order Management Software offers full integration with accounting and financial procedures. In our system, you can easily facilitate invoicing processes after purchase orders have been fulfilled. Suppliers can submit their invoices for their goods and services. Invoices can then be completed with all necessary markups.
You can even generate automatic receipts of goods against the PO to release for payment as well as easily manage multiple currencies and their conversions.
Is Axxerion Purchase Order Management Software mobile?
Axxerion’s Purchase Order Management Software is cloud-based and mobile, which means you can create, approve, track, and pay for purchase orders at any time, from anywhere. As a result, you will experience enhanced efficiency and collaboration through the entire purchase order management process.
Does Axxerion Purchase Order Management Software offer integrations?
Yes – you can integrate our Purchase Order Management Software with hundreds of different software and technology platforms so as to better streamline your purchasing process. Check out a list of the different types of integrations we offer here.