Lease Tracking
Manage multiple leases, lease amendments, lease options, and subleases. Keep track of lease transactions for property acquisition and disposition, and manage your properties’ occupancy, ownership, size, status, valuation and other information.
Lease Dates & Reminders
Setup and track lease dates such as lease sign date, lease start date, lease expiration date and lease termination date. Easily create date reminders for renewals, escalations, and payments in order to effectively track leases and their status.
Occupancy & Space Management
Manage your occupancy and vacancies with instant reports on who occupies what space and vacant areas. Setup and perform moves, with information updated automatically when a move is completed. With a single click, view the history of a lease and its related spaces and occupancy.
Lease Payments & Finances
Manage invoices and payment requests, common area maintenance, property budgets, rent calculations, and chargebacks. Use Axxerion’s built-in accounting system to itemize lease finances and for A/R and A/P automation. For international portfolios, Axxerion can handle different currencies, languages, and units of measurement.
Lease Document Management
Generate leases based on customized templates (logo, fonts, etc.), with Axxerion inserting the lease terms and finances in the correct spots. Store and retrieve documents from a central repository. Link drawings and documents to any property and space for direct access.
Reports & Dashboards
Generate custom reports or choose from an array of existing options. Setup dashboards with key performance indicators specific to your leases and business goals.
Lease Capitalization
With the new laws such as ASC 842 (FASB) and IFRS, it will be required to capitalize the leases and amortize the rent amount over the life of the lease. Axxerion has automated this process so that with a few clicks you will be able to capitalize one or more leases and generate the capitalization tables. It really makes life a lot easier and a lot less error-prone!
Lease Document Management
Generate leases based on customized templates (logo, fonts, etc.), with Axxerion inserting the lease terms and finances in the correct spots. Store and retrieve documents from a central repository. Link drawings and documents to any property and space for direct access.
Reports & Dashboards
Generate custom reports or choose from an array of existing options. Setup dashboards with key performance indicators specific to your leases and business goals.
“Colliers has partnered with Axxerion for over a decade to create unique and powerful solutions for Real Estate Lease Administration, Property management, Transactions, and Project management. With Axxerion software, we have the flexibility to support all of our clients’ needs in the ever-changing Corporate Real Estate world.
Axxerion allows us to easily manage client lease portfolios of any size, including our domestic and international clients with tens of thousands of locations across the globe. In addition to the typical Property and Lease management, Colliers Lease Administration teams use Axxerion for rent payment and presentment. This process is made easy due to Axxerion’s extensive integration capabilities and supported file types and structures.
Colliers has also deployed Axxerion for Transaction and Project Management with thousands of brokers and PMO teams across the globe supporting their clients’ portfolio strategies – whether expanding, consolidating or renewals, we are able to create and track the data points and timelines that align to our clients’ business needs.
As a software developer and client solutions manager who has worked with dozens of Real Estate, Facilities and Project Managements systems, I can confidently say that Axxerion’s flexibility and configurability is unmatched in the industry.”
Matt Bielski
Client Solutions Manager, Colliers International
A Different Kind of Software
We've designed our business to work with your business
Complete Solution
Run every department with one powerful SaaS platform in the cloud that allows you to interlink things that could never talk before. Enter your data once, and access it across the organization, with the ability to run analytics and report on every possible question from the street to the c-suite. Accounting, Purchasing, Warehouse, Operations, Facilities, Sales, CS, HR, IT, Legal, Marketing, there is something for everyone in this software.
Fully Customizable
Fully control what you see on every page. Add, remove, rename and reposition fields, buttons, media, and reports. Design workflows from templates or from scratch to achieve any possible business goal. Granular, role-based access means every user sees just what they are supposed to see, and can only edit when and where they should. Custom dashboards put the right information at every user's fingertips.
A True Partnership
Your success is our success. Our Bay Area California based Implementation Team has a minimum of 6 years of experience with the platform. We understand what our clients need to be successful building and implementing this kind of custom software, and we walk you through the process while allowing you to dictate your goals and business needs. It is a true partnership, ask us for references!
Smart Licensing
We don't nickel and dime you to pay for access to different features and modules. Your licenses come with full access to the entire platform, including all existing templates, prebuilt reports and a whole lot more. Your administrators will have full access to build the categories, pages, workflows, and custom scripting that makes up the system, and our comprehensive learning library will allow anyone to become an expert quickly.
Frequently Asked Questions about Lease Management Software
Here are the most common questions asked about Lease Management Software:
What is Lease Management Software?
Lease Management Software is a one-stop-shop platform that lets you control every facet of your lease obligations. With Axxerion’s lease management software, you can execute on:
-
- Lease creation
- Lease tracking and notifications
- Lease financials
- Lease abstraction
- Lease renewals
- Lease capitalization
- Occupancy and space management
- Reports and dashboards
- and much more!
Why should I use Lease Management Software?
Lease Management Software streamlines your entire lease management lifecycle, which results in more efficient operations, increased visibility, improved analytics, and reduced costs.
Managing the lifecycle of a lease involves many steps including: generating the contract, reviewing it with different stakeholders and involved parties, creating abstracts, taking care of lease financials and more. Automating these steps can propel the lease lifecycle forward more quickly and easily.
Further, a cloud-based lease management software platform means that key stakeholders can access key lease documents and reports at any time and from anywhere. This enhances collaboration and communication.
What is unique about Axxerion Lease Management Software?
Axxerion Lease Management software offers many powerful contract lifecycle tools within one easy-to-use, cloud-based platform. Set up automated workflows that make your lease management lifecycle more efficient. Utilize our completely built-in accounting tools. Integrate your property and maintenance operations. Axxerion is a one-stop-shop platform for all of your lease management requirements.
Is Axxerion Lease Management Software mobile?
Axxerion’s Lease Management Software is completely cloud-based and mobile, so that you access key lease documents and perform important tasks while on-the-go. This allows for increased productivity as well as enhanced collaboration amongst parties involved in the lease management operations.
How can Axxerion Lease Management Software help with lease creation?
Axxerion simplifies the lease quotation and document generation process. Send out digital rental applications to prospective tenants directly through the system. Generate leases based on hundreds of customizable templates or create your own – Axxerion inserts the lease terms and finances in the correct spots. Further, the lease can be reviewed by all parties involved directly within the platform as well as signed via an e-signature integration with DocuSign.
How can Axxerion Lease Management Software help with lease organization and tracking?
Axxerion serves as a central repository for all your key lease documents, which you can easily access, update or revise at any time. This empowers you to easily manage multiple leases, lease amendments, lease options, subleases and more.
As for lease tracking, easily track key lease dates such as sign date, start date, expiration date, and termination date. Further, you can create reminders and notifications for upcoming renewals, escalations, and payments in order to effectively track the status of your leases.
How can Axxerion Lease Management Software help with lease abstraction?
With Axxerion, you can extract key data from existing leases and structure them into dashboards, reports, calendars, tables, maps and more. Each extracted lease data point is linked back to its source, so as to provide a complete audit trail.
How can Axxerion Lease Management Software help with tenant insurance tracking?
Leases often require tenants to have their own insurance. Ensure compliance by storing proof of insurance in the Axxerion system along with insurance expiration dates. That way, the Axxerion system will notify tenants to provide renewals as they come up.
How can Axxerion Lease Management Software help with lease payments and finances?
Axxerion offers full-service accounting and financial management for your lease payments and finances. In our system, you can manage A/R & A/P, CAM fees, budgets, financial reporting, General Ledgers, and more. For international portfolios, Axxerion can handle different currencies, languages, and units of measurement.
Specific financial features include:
- Accounts receivable and accounts payable with automated invoice aging, reminders and late fees
- Invoicing, including one-time or regular invoicing – print or digital
- Payment processing including checks, electronic transfers, and credit card
- Multiple General Ledgers as well as Tenant and Vendor Ledgers
- CAM calculations and charges: track, bill and reconcile shared common area expenses
- Property budgets, chart of accounts, property balance sheet, profit/loss reports
- Integrations with financial systems such as QuickBooks, Oracle and SAP
How can Axxerion Lease Management Software help with lease capitalization?
Laws such as ASC 842 (FASB) and IFRS make it necessary to capitalize leases and amortize the rent amount over the life of the lease. With Axxerion, you can automate these functions so that it only takes a few clicks to capitalize one or more leases and generate capitalization tables. This saves time and stress while reducing the chance for errors.
How can Axxerion Lease Management Software help with data analytics and dashboards related to leases?
Lease and property data can be easily imported into and exported from the Axxerion system via your computer or your mobile device. As for reports, you can generate custom reports or choose from a wide range of templates.
Examples of reports include leasing pipeline, rent schedules, occupancy costs, rent obligation, space utilization, vacancies, lease expirations, rent rolls and more. You can also set up dashboards that track key performance indicators (KPIs) for your specific lease goals.
Does Axxerion Lease Management Software offer integrations?
Axxerion offers hundreds of different integrations so that all of your data and tools are in sync with each other. Integrations with DocuSign and accounting platforms like QuickBooks enhance your lease management software experience.
Further, our single sign-on functionality means you can spend less time maneuvering between different technology platforms and more time executing on your lease obligations.
