Axxerion Reservations is used by Deloitte at the “world’s greenest office building.” Bloomberg
- Make any space, vehicle, or tool reservable
- Mobile, Portal & Kiosk deployment via app
- Manage catering and purchases for meetings
- View calendar and floorplans online
- Get real-time data using integrated occupancy sensors
- Access any related photos and documents
- Setup approvals and notifications
- Easily manage financials for each reservation
- Reserve from Outlook and Exchange
Reserve Rooms and Equipment
Setup a catalog of reservable rooms and equipment, and allow staff or customers to make reservations. Assign tasks for space setup and cleanup or equipment maintenance
Tracking & Scheduling
Reduce no-shows with in-app calendaring and automated text and email notifications & reminders. Track visitors, assign parking, and allow check-in and check-out of reservations via mobile, browser or kiosk
Catering
Manage food and drinks orders for reserved spaces, preorder in advance or in real time. Increase revenues through resale of consumables, not limited to food. Manage catalogs and inventories of consumable items, including their costs, margins, vendors, re-order quantities, and more. Handle ordering, invoicing, delivery & cleanup
Reports, Dashboards & Finances
Easily view dashboards with the up-to-the minute views of reservations, occupancy and finances, pertaining to a single area, several areas, or the entire portfolio. Utilize automatic invoicing (or chargeback) for reservations, equipment, and catering.
Integration with the Internet of Things
Utilize occupancy sensors in rooms and desks to track usage patterns. This data allows for increasing/decreasing spend on space based on actual usage rather than projected needs. Add weather station data or security camera data feeds directly into the system. Control thermostats based on occupancy or other custom rules. The possibilities are endless.
A Different Kind of Software
We've designed our business to work with your business
Complete Solution
Run every department with one powerful SaaS platform in the cloud that allows you to interlink things that could never talk before. Enter your data once, and access it across the organization, with the ability to run analytics and report on every possible question from the street to the c-suite. Accounting, Purchasing, Warehouse, Operations, Facilities, Sales, CS, HR, IT, Legal, Marketing, there is something for everyone in this software.
Fully Customizable
Fully control what you see on every page. Add, remove, rename and reposition fields, buttons, media, and reports. Design workflows from templates or from scratch to achieve any possible business goal. Granular, role-based access means every user sees just what they are supposed to see, and can only edit when and where they should. Custom dashboards put the right information at every user's fingertips.
A True Partnership
Your success is our success. Our Bay Area California based Implementation Team has a minimum of 6 years of experience with the platform. We understand what our clients need to be successful building and implementing this kind of custom software, and we walk you through the process while allowing you to dictate your goals and business needs. It is a true partnership, ask us for references!
Smart Licensing
We don't nickel and dime you to pay for access to different features and modules. Your licenses come with full access to the entire platform, including all existing templates, prebuilt reports and a whole lot more. Your administrators will have full access to build the categories, pages, workflows, and custom scripting that makes up the system, and our comprehensive learning library will allow anyone to become an expert quickly.
Space Management & Room Reservations FAQs
Here are the most common questions asked about space management and room reservation software.
What is space management software?
Space management software is an online platform that provides the tools for space planning, room reservations, and the overall optimization of the workspace. Space and occupancy data collected by space management software allows for the improvement of space utilization and reduces real estate costs, all while improving employee satisfaction and productivity.
What are the specific features that are included in a space management software solution?
With Axxerion’s space management software, you can do all of the following and much more:
- Consolidate and visualize all of your floorplans in one interactive display
- Create seating and neighborhood assignments
- Enable desk-sharing and hoteling plans
- Manage room, asset, and desk reservations
- Plan and execute moves
- Navigate the workplace via wayfinding and contact tracing
- Manage building visitors
- Request space services
- Access key reporting and analytical tools
Why do I need space management software?
Manual space management systems – whether through pen and paper or endless Excel sheets – often lead to disorganization and confusion. Maintaining and sharing accurate and current data can be a real challenge in a manual system, and this stalls analytical efforts that would help optimize business insights. Using a cloud-based space management software like Axxerion can streamline all space planning and management tasks while collecting vital data points – all of which lead to decreased costs and increased productivity and efficiency.
How can space management software help me with space planning?
Axxerion’s space management software allows you to visualize and implement many different space planning events, whether it be growth, relocation, consolidation, merges, or restacking. It can also be used to create a workspace strategy whether that be agile, hoteling, 1:1, traditional, or a hybrid blend. Seating assignments and neighborhoods can be created and updated quickly as needed.
How can space management software help me with floor plans?
With our CAD integration capabilities, Axxerion’s space management software allows you to maintain, update and track your floor plans in one digital platform. Use existing drawings and CAD schematics to automatically create spaces and sections. Create interactive floor plans by assigning colors based on use, occupancy rate, and other user defined criteria. Attach DWG and DWF files to spaces and floors and review floor plans directly from within a space. All files can be converted to PDF format automatically.
How can space management software help me with reservations?
Our space management software allows building users to reserve a room, desk, or asset at any time and from anywhere – thanks to our scheduling system being accessible from any mobile device as well from on-site kiosks and room displays. Users can request equipment or services in addition to the room reservation, and pre and post-meeting cleanup can be automated. Reservation options are integrated with calendar apps like Microsoft Outlook, and confirmations and notifications regarding reservations can be personalized to your preferences.
How can space management software help me with wayfinding and contact tracing?
Integrated digital floorplans that are accessible on mobile and in-office platforms allow for the easy location of spaces, conference rooms, and desks. Our opt-in People Finder function allows for colleagues’ current locations within the building to be quickly discovered. Saved people finder data allows for easy contract tracing, through the historical review of which individuals may have been in contact with other individuals based on date, time and room/desk proximity.
How can space management software help me with hotdesking or hoteling?
Digital floor plans allow for visual assessment of which workspaces are open and where they are located. Wayfinding features help employees find their new seats for the day or help locate employees who have already been seated. Integrations to communication platforms allow for quicker contact amongst an agile workforce. Analytical reporting features on space and occupancy help you assess the optimization and efficacy of your hot desk/hoteling workspace plan.
How can the best space management software help me with moves?
Axxerion’s space management software allows you consolidate and streamline all the processes and operations that are involved when planning for moves, adds, and relocations within the workspace. Coordinately these moves visually and in real-time using your uploaded floor plans, and initiate moves for individuals and teams through quick and simple drag-and-drop functions. Create a move ticket that allows you to manage multiple move tasks that involve different groups such as: HR, IT, facilities, and security. View all move requests in a single workflow queue.
How can space management software help me with reporting and analytics?
Axxerion’s powerful analytical abilities management allows you to measure many different dimensions within the workplace, including: space utilization & efficiency patterns; headcount; density; vacancy & occupancy levels; ratios; capacity; churn and more. Instantly create graphical and tabular reports on any combination of these metrics.
Does your space management software offer IoT sensor integration?
Yes – Axxerion’s space management software offers a smart building solution that integrates the software with IoT space monitors and sensors that collect real-time data about your workspaces – whether that be comfort and safety levels or space occupancy and utilization.
What are the benefits of integrating IoT sensors and space monitors?
Sensors installed in conference rooms and other work spaces provide insight into the reality of space utilization within a building, such as whether or not people actually show up to their booked rooms. Real-time reservation data prevents unanticipated delays and pain points, such as having to kick out people who are in your reserved space. Additionally, sensors can measure a wide range of variables including temperature and humidity, which offers users of the space comfort and peace of mind.
What industries need space management software?
At the core of every organization and business is a workspace environment where employees can work individually and collaborate in teams. This reality cuts across all industries and sectors – whether its manufacturing & industrial; retail or finance; government or education, every sector offers space accommodations and needs to have a process in place to manage these spaces.
What are the benefits of employing the best space management software solution?
Optimizing your workplace with space management software helps you use building spaces more efficiently, which can lead to major cost savings when it comes to space accommodations and planning. Further, enhanced reporting and analytical capabilities increase data visibility and integrity, and as a result, smarter, more informed decision-making. Lastly, the ability to easily reserve spaces and experience the benefits of an optimized workspace environment leads to a more satisfied and productive workforce, resulting in better business outcomes. Get a free Axxerion Demo today and learn more!
