Organize, Qualify, & Search Vendors with Ease
Organize Vendors
Classify vendors into categories to determine what information is collected and displayed. Qualify vendors for work against customizable trades or work types to make sure you are always selecting someone who can do the job. Select which facilities, regions, or customizable groups of work each vendor can work on to filter to just the available vendors in your location.
Vendor Contacts
Keep a database of the names, phone numbers, and any other information you want for the contacts in each department of your vendors so you know who to call or email for which issues. Automatically send work-orders to the service department, RFPs to the estimating department, and payments to the A/R email.
Track Insurances
Manage certificates of insurance. Liability, workmans compensation, vehicle insurance, or any other necessary documentation is easily saved and vendor status can be determined in the system by having up to date paperwork filed with your company. When COIs are coming up for expiration, automated emails will inform the vendor that they need to provide you the newest documentation.
Vendor Portal
Give vendors a username and access to Axxerion to perform tasks such as uploading estimates, accepting workorders, indicating work start/stop times. Filling in time and materials costs and details, and even invoicing you for their work. Automating much of this process saves time and mistakes caused by email or other types of back and forth communications.
Invoicing and Payments
Collect invoice information from vendors for work completed, approve that the work has been completed, authorize payment, and check amount against original estimate or not to exceed amount set on the workorder before sending an automated payment, or releasing the invoice to your A/P team. Having a system in place eliminates overbilling, and tracks every payment made to vendors for easy quarterly, YTD, or annual reporting.
“Axxerion helped us build custom software to manage over 200 properties. We handle project requests, gather vendor estimates, select and approve bids, and automatically generate and send work contracts and lien waivers. We track work start and end dates, job progress, communicate with the tool to address issues, and manage change orders in real-time.
Axxerion also enables us to categorize and report facility costs by capex, R&M, insurance events, and more, while providing detailed reports by trade, vendor, and priority. We maintain a vendor database organized by trade and location, and easily manage COIs and multiple vendor estimates with just a few clicks.
I’m happy, my CFO and COO are happy, and my investors are happy with the detail of reporting available to them.”
Mickey Huaroto
Director of Facilities Maintenance, Smart Stop Self Storage
A Different Kind of Software
We've designed our business to work with your business
Complete Solution
Run every department with one powerful SaaS platform in the cloud that allows you to interlink things that could never talk before. Enter your data once, and access it across the organization, with the ability to run analytics and report on every possible question from the street to the c-suite. Accounting, Purchasing, Warehouse, Operations, Facilities, Sales, CS, HR, IT, Legal, Marketing, there is something for everyone in this software.
Fully Customizable
Fully control what you see on every page. Add, remove, rename and reposition fields, buttons, media, and reports. Design workflows from templates or from scratch to achieve any possible business goal. Granular, role-based access means every user sees just what they are supposed to see, and can only edit when and where they should. Custom dashboards put the right information at every user's fingertips.
A True Partnership
Your success is our success. Our Bay Area California based Implementation Team has a minimum of 6 years of experience with the platform. We understand what our clients need to be successful building and implementing this kind of custom software, and we walk you through the process while allowing you to dictate your goals and business needs. It is a true partnership, ask us for references!
Smart Licensing
We don't nickel and dime you to pay for access to different features and modules. Your licenses come with full access to the entire platform, including all existing templates, prebuilt reports and a whole lot more. Your administrators will have full access to build the categories, pages, workflows, and custom scripting that makes up the system, and our comprehensive learning library will allow anyone to become an expert quickly.
