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As the owner or manager of a considerable real estate holding, you are often in a position where you are actively seeking innovative and viable solutions to optimize your business operations.

A leading solution that you will no doubt come across during your search will include integrated workplace management systems (IWMS). But let’s assume that you’re not fully convinced yet about the need for an IWMS. After all, this is a major step for any business that will also require full commitment on your part.

In view of that, here are just a few telltale signs that show that your business is already at a disadvantage because among other things, you’re missing out on the many benefits of an IWMS. But before that, let’s start with a very brief overview of IWMS solutions so that you know exactly what to expect.

The basics of a modern IWMS

At the core, integrated workplace management systems are designed to help you optimize how you use every one of your physical resources and assets. Because the “I” in IWMS stands for “Integrated,” an IWMS pulls and organizes all your facility-related information into one system seamlessly and serves as a single platform to help you simplify what would otherwise be complex facility and property management. By doing this, it helps to improve overall efficiency by providing real-time insights, improving visibility, and highlighting areas for improvement.

When You Need an IWMS:

So how do you know when it’s time to get an IWMS? When your business continuously faces the following problems:

1. Poor asset tracking and Inventory

If your organization is currently experiencing any the following, you need to leverage the assets lifecycle and inventory management capabilities of an IWMS:

  • There is no reliable overview of your company’s asset and inventory position.
  • It’s becoming increasingly difficult to track the physical assets owned by your business.
  • The organization cannot confidently declare its asset position.
  • Nobody has the details of the current location and condition of vital assets.
  • Warranty information for most equipment remains unknown.
  • Equipment, machines, and tools regularly go missing and no one notices until months later.

2. Space Management Is Messy

Another set of problems that you will face is space management issues. Without an IWMS, you will frequently struggle with Space planning, reservations, and management

For instance, unused workspace and the associated wasted revenue can cost your organization dearly every year.

Again, If you still use paper records and other manual tools (e.g. spreadsheets and charts) for space planning and management, you can be sure that you are several steps behind the competition and you are leaving money on the table by not utilizing the advanced space utilization metrics of an IWMS.

3. Information Silos Are Crippling Business Decisions and Workflow

As your business continues to grow, you may have noticed that it’s becoming increasingly difficult to share information between departments. This is a common problem in organizations that don’t have an “integrated” resource for data exchange and process integration. In such cases, you’ll find that each department is functioning as a silo.

Information silos in any organization are particularly crippling and frustrating as they create too many loopholes for inefficiency to perpetuate.

Therefore, you may find typical situations like the leasing department taking decisions that affect the maintenance department but the maintenance team may not find out till much later  – usually after something has gone seriously wrong and a customer complains. There are many other problems that information silos cause such as duplicated tasks, miscommunication, redundancies, inefficiencies, wasted time and resources, etc.

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In addition to what we’ve mentioned above, there are other signs that you need an IWMS ASAP such as continuous customer complaints, escalating maintenance and energy costs, problems with lease management, and so on.

Note that if you want to build a business that will survive today’s challenging economic landscape, you can’t afford to overlook these issues. Contact us today for a demo  and try out our best-in-class IWMS platform absolutely free!

Axxerion’s IWMS has helped several businesses to gain control of massive property portfolios through unbeatable operational transparency and data-backed insights. Let’s help you as well.

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