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As a small business owner, you already understand that your best opportunities to grow are closely tied to the quality of services that you deliver to your customers. However, to deliver high-quality products and services, you need functional machinery and a workplace culture that encourages operational efficiency.

Especially when you consider the sensitive, expensive, and often complex equipment that we use in the typical business today. It’s therefore crucial that you keep your equipment and facilities in excellent condition through regular and thorough maintenance routines.

However, implementing a maintenance program and making it work the traditional way can seem intimidating for a small business because of the following reasons:

  • The need for an adequate maintenance workforce with the right technical skills.
  • Finding the time to delegate tasks to technicians or employing a supervisor to do that.
  • Keeping track of servicing and repairs for multiple assets.

In this kind of situation, trying to manage maintenance manually would be a recipe for chaos and distractions. Rather, you would need a resource that can help you automate and simplify your maintenance processes while giving you more time to focus on your core business. A powerful but easy-to-use computerized maintenance management system (CMMS) will ideally be your next step.

But just in case you’re still wondering if you should go ahead and utilize a CMMS or not, keep reading as we’ll discuss briefly 3 telltale signs that indicate your small business is long overdue for a maintenance management software.

3 Signs Your Small Business Needs A CMMS Urgently

If you are currently experiencing any of the following scenarios in your business, you need a CMMS solution.

1. You Rely Heavily On Reactive Maintenance

Your business has neither a preventive maintenance program nor standardized processes and procedures in place to guide service technicians during maintenance jobs. The only time a piece of equipment is repaired is after it has already failed. This practice is called reactive maintenance and it can cost you dearly. Reactive maintenance is a major contributor to excessive maintenance bills and that’s why more companies are moving to proactive strategies such as preventive maintenance.

A preventive maintenance (PM) program backed by CMMS will give you several benefits such as advance notifications for PM tasks, real-time tracking of costs and job progress, and a safer, more structured work culture.

2. Chaotic Spare Parts Management

Your maintenance team wastes a lot of time waiting for spare parts to arrive and nobody can give a precise account of your spare parts inventory. Items are regularly misplaced or missing from your store.

Inventory management is critical for successful maintenance and is one of the basic features of a modern CMMS.

3. Poor Workforce Management

It was easy for you to monitor your staff using a simple spreadsheet a few months back. But now your business is growing and so is your maintenance staff strength. Training them, assigning tasks, tracking labor hours, and monitoring their performance has become a major headache and inconvenience.

There are specific modules in a CMMS such as work order management and human resource management that provide you all the information you’ll need to optimize your workforce productivity, monitor staff responsiveness, track labor costs, and so much more.

No matter what stage your small business is right now, we have several other features in our CMMS that are scalable to fit your growing operational needs.

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Don’t waste any more time or money. Contact us today and schedule a demo let’s work together to optimize your maintenance operations.

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