A Computerized Maintenance Management System, or CMMS; is intended to bring structure to any company for repair and maintenance and capital expenditure. Regardless of the industry that your business is in, implementing a CMMS brings about improvements that can be seen throughout the process. With a good CMMS, operations are going smoother, employees and premises will be better taken care of while giving you a better handle on the related budgeting and expenses. Before putting a CMMS in place, you need to know how to successfully implement one. In this article, we will go over the steps that are needed to have a rewarding CMMS implementation.
Set Short Term and Long-Term Goals
A pseudo “plan of attack” should be outlined before moving forward with a CMMS. By setting both your short-term and long-term goals, you are realistically lying out, in front of you; what you wish the CMMS to achieve.
Put Together a Team for the CMMS
Form a team together to be in charge of the CMMS implementation. Then anoint a project manager to oversee the team. Keep in mind that the project manager should have this project to concentrate on as his or her highest priority and not have added responsibilities piled on top of them.
Determine Structures and Schemes
You will need to sit down and map out how certain things will be organized in the CMMS. There needs to be a distinct and uniform way to refer to assets and spaces to make everything easier. This is something that needs to be determined in the implementation process.
Allow adequate time and budget for implementation
It is important to carefully review the plans to allow adequate time and budget for the implementation. You need to allow and add contingency time and budget for unforeseen issues.
Go Through Your Inventory and Double-Check
If you are walking into a CMMS implementation with outdated information on your business’s inventory and information, then you are being counterproductive towards the process. Double-check the numbers and the company’s data before going with a CMMS software.
Prepare the Company For These Changes
Whenever a program is installed that has the purpose of changing existing processes, you are bound to have a few hurt feelings in the room. Employees may feel like they are being micromanaged or they feel disrespected or question the need for a CMMS. Be sure to communicate with the company about why a CMMS is being put in place, especially for a company that hadn’t previously used advance software.
Pinpoint Someone to Mitigate Data
A CMMS does require a flow of data. Data collection and data entry is tedious, but it is viable for the process. The project manager should not take time out of their schedule to enter data, therefore this task should be ideally done by another employee or a temp-hire.
Improve Workflow and Processes
With a CMMS should come a different way of doing things. By remaining faithful to the old and antiquated way of doing things, you are hindering the process. Workflows and processes should be reviewed and possibly redesigned to determine what works and what doesn’t.
CMMS Support
It’s also crucial to know that any reputable CMMS company will provide full support for your implementation. As you are going through with your CMMS process, be sure to take advantage of the support provided by the company so that the software is implemented successfully.
Free Demo
You don’t need to look very far for a reputable company that can provide you CMMS support. If you have been wondering if introducing CMMS software is right for your company, then visit http://spacewell.us/software/cmms/ and request a demo. The demo won’t take much of your time and will show you why CMMS is the right decision for your business.
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