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Remember that age-old saying in reference to computing; garbage in garbage out? That saying applies to every software solution out there whether it’s your everyday desktop solutions like the Windows Office Suite, Enterprise software, HR software, etc. And of course, that saying applies to any of the different kinds of maintenance software as well.

In essence, what you’ll get is only as good as what you input!

But, to understand the accuracy of computerized maintenance management systems (CMMS), let’s start from the basics; what is CMMS designed for and does it actually perform its duties?

CMMS Software: The Ideal Tool For Maintenance Management

A CMMS is designed to help organizations plan, track, and measure their maintenance operations and performance on a centralized digital platform. With a CMMS, you can effortlessly organize and manage all your maintenance tasks, spare parts inventory, improve safety, and so much more.

A CMMS does what is programmed to do by helping you to drive better results in every area of maintenance. To achieve that objective, the software allows you to do the following and more:

  • Schedule preventive maintenance across multiple locations and for numerous assets.
  • Create and assign work orders. See the instructions for specific jobs and determine if the required spare parts are available.
  • Create and manage reports to monitor performance especially based on your selected KPIs.
  • Access the same features as desktop CMMS via a mobile device from any location.
  • Easily integrate CMMS with other enterprise software and share information in real-time with other departments.
  • Simplify every step of the maintenance training process for both old and new staff.
  • Set up automated work order generation based on time or condition-based maintenance triggers.
  • Track asset performance through metrics like mileage, operational hours, and gauge readings.
  • A CMMS provides a better way to collect, analyze, access, and apply equipment data to increase efficiency and productivity.
  • Provide all the required documentation for audits.

A modern CMMS will deliver all the above benefits with zero errors, zero lagging, and zero mistakes. But, you must input accurate and clean data to get actionable insights.

How Can You Improve The Accuracy of Your CMMS?

With all of the benefits listed above, it’s clear that CMMS on its own is highly-accurate and precise and it does what it is designed for; it will extend equipment lifespan, improve productivity and workflow, control maintenance costs, and reduce equipment downtime.

The challenge then is how do you ensure that the data entering your maintenance software is accurate?

Like any software, CMMS is more effective and accurate when users input as much clean information as possible. Start by choosing a CMMS brand that makes it easy to carry out paperless migration from older records (e.g. Excel spreadsheets and paper files) to a computerized recording system.

In addition, avoid procrastination – create a culture where your staff/technicians are encouraged to enter data into the CMMS right away. Piling work orders to enter into the system “later” leaves room for people to forget vital information or rush the process later. Also, frequent training is important for both old and new staff, especially if new features are being added or if the software is upgraded.

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Would you like to find out more about our many CMMS features? Our friendly and professional team will be happy to hear from you. So don’t hesitate to reach us and request a demo today.

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