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Spacewell/Axxerion Blog

The latest articles on property, space, lease, maintenance, project and contract management
CMMS for Retail

CMMS for Retail: What You Need To Know

By Maintenance Management

Running a retail store can be tedious and convoluted at times. With such a large inventory and busy seasons, it’s easy for things to fall through the cracks. When you are trying to run a successful retail business, you don’t have time now the margin for error. How do you correct that then? Implementing CMMS, which stands for Computerized Maintenance Management System; can be the first step in improving your retail business. When you are wanting to make everything more organized, check CMMS. Better yet, keep reading to find out what you need to know about CMMS for retail. How…

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February 7, 2020
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CMMS vs Maximo

Axxerion CMMS vs Maximo and other systems: What You Need To Know

By Maintenance Management
Your business may not always be a smooth-sailings trip. Why is that? It could be because of a maintenance management problem. This is why you have considered using a CMMS or a Computerized Maintenance Management System. It’s in the name; it’s a piece of software that helps you with maintenance and management. Granted, this seems like the best option for you when you are looking for solutions. There are a number of choices in the market. How to select a system to allow you to manage your business operations and processes easily and effectively?  It sounds like an alternative to...
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February 4, 2020
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CMMS vs CAFM

CMMS and CAFM: What You Need To Know

By Maintenance Management

When it comes to data management software, it’s easy to get CMMS (Computerized Maintenance Management System) and CAFM (Computer-Aided Facility Management) confused with one another. It’s a fairly common mistake, but if you are someone in need of either for a business, you should know the differences. That is what we will be exploring in this article, so that you are better informed and can make educated decisions moving forward. What is a CMMS? As mentioned before, a CMMS stands for “Computerized Maintenance Management System”. CMMS is used for what it stands for – management and maintenance. It is a…

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February 1, 2020
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How To Successfully Implement A CMMS

How To Successfully Implement A CMMS

By Maintenance Management

A Computerized Maintenance Management System, or CMMS; is intended to bring structure to any company for repair and maintenance and capital expenditure. Regardless of the industry that your business is in, implementing a CMMS brings about improvements that can be seen throughout the process. With a good CMMS, operations are going smoother, employees and premises will be better taken care of while giving you a better handle on the related budgeting and expenses. Before putting a CMMS in place, you need to know how to successfully implement one. In this article, we will go over the steps that are needed…

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January 24, 2020
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electrician with hardhat and overalls using clamp tester

Integrated Maintenance, Lease and Capital Expenditure Management for Multiple Properties

By Contract Lifecycle Management, IWMS, Maintenance Management, Property ManagementNo Comments

From a tenant’s point of view, when you have multiple properties, you need to easily manage different aspects of leases/space utilization, maintenance of the locations and account for capital expenditures. Traditionally, these tasks are performed using separate CMMS, IWMS, and FAS (Fixed Asset Systems) tools.  Each area is automated to a different extent which creates islands of automation with rigid boundaries. For example, leasing a new space requires inputting of the data in multiple systems. Each system would have its own interface and requirements which would then make it hard to manage the process and would require developing separate expertise…

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April 25, 2019
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Accounts Payable process

Accounts Payable Management for Properties, Maintenance and Contracts

By Contract Lifecycle Management, IWMS, Maintenance Management, Property ManagementNo Comments

As property and maintenance managers, you would need to have a good handle on your vendors and suppliers and to make sure their invoices are properly processed and paid timely. Traditionally companies have disjointed systems and groups for handling the accounts payable. This results in errors and extra manpower for managing the incoming invoices including getting the necessary backgrounds and approvals. A comprehensive IWMS, property and maintenance management system needs to include strong financials and effective processes and screens for managing the accounts payable functions. In such a case, the management of AP invoices is more efficient and with less…

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April 9, 2019
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Office Building

Service Cost and CAM Reconciliations: Everything You Need To Know

By Property ManagementNo Comments

Property management systems, Lease Management Systems, and advanced Integrated Workplace Management Systems (IWMS) need to manage the Common Area Maintenance (CAM) charges and allocations to tenants automatically and smoothly.  Because of the lack of a reliable, automated process, this is usually performed in Excel spreadsheets which is tedious and error prone. Service Costs and CAM Reconciliations Service costs are net charges billed to tenants in a commercial lease and are paid by tenants to the landlord of a commercial property. Service costs often include Common Area Maintenance (CAM) charges where each tenant pays their pro rata share of a property’s…

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March 15, 2019
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Lease compliance - FASB ASC 842 - IFRS 16

New Lease Accounting Standards Compliance (FASB/IFRS)

By Contract Lifecycle ManagementNo Comments

Lease accounting processes are now required to comply with new Accounting Standards Update (ASU) under the FASB 842(US) and IFRS 16(European) standards. This would fundamentally change the lease accounting practices in ways not seen in decades. First to be impacted are public entities (starting 1/1/2019) and then all entities public and private (starting 1/1/2020). They will be required to change the accounting for leased assets such as buildings, vehicles, furniture and fixtures, office equipment, rolling stock, aircraft and manufacturing equipment to name a few. Who in your or any organization has a definitive list of all leased assets? What about…

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February 20, 2019
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CMMS Use Cases

Work Request – Work Order Processes for CMMS

By Maintenance ManagementNo Comments

In day to day managing of the buildings, issues big and small are reported.  A CMMS needs to have the functionality to treat the reported problems appropriately based on their urgency, severity and other factors. It starts with someone calling in to report an issue or submitting it in a portal or by sending in an email.  Depending on how the maintenance group is setup in a company, a call center employee receives the reported issue and creates a service request in CMMS.  A service request is a simple object that captures the issue, the person who reported it, location…

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February 15, 2019
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Penn South Selects Axxerion Property Management and CMMS

By Maintenance Management, Property ManagementNo Comments

January 2019 Penn South (www.pennsouth.coop) in Manhattan selects Axxerion Property Management and CMMS after a thorough review of the systems in the market. Below is the announcement from the organization on their selection. “Penn South is a 15-building, 2,820 unit affordable housing cooperative located in three city blocks in the heart of New York City. The in-house management team has long been an industry-leader in adopting new technologies and implementing best practices and prides itself on providing high-quality service to its shareholders. Penn South recently signed an agreement with Axxerion and will be implementing the software over the coming months….

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February 13, 2019
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