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Spacewell/Axxerion Blog

The latest articles on property, space, lease, maintenance, project and contract management
People using AI to process invoices.

AI-Assisted Invoice Processing

By Financial mgmt

Managing vendor invoices is a crucial yet time-consuming task for companies. Invoices come in various formats, typically paper or PDF, requiring a dedicated team to manually enter them into a financial system, route them to the relevant managers for approval, and handle revisions if needed. This repetitive, manual process can be inefficient, especially when adjustments are required, resulting in unnecessary delays. With the help of AI, this process can be automated and streamlined. The key stages of automation include invoice delivery, automated OCR (Optical Character Recognition), AI-assisted coding, and an approval workflow system. Let’s explore each of these steps in…

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October 24, 2024
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Axxerion Integrates with DocuSign for Seamless eSignature Process of Documents

By Contract Lifecycle Management, Lease management

Axxerion offers a seamless integration with DocuSign for the electronic signature of contracts, enhancing the efficiency and reliability of document management in CLM. The integration facilitates a streamlined eSignature process by allowing users to prepare, send, and track documents directly through Axxerion’s platform. This approach not only ensures the privacy of sensitive information but also personalizes the web experience by adapting the workflow to the individual needs of each client. Within Axxerion, all contract and lease information are initially set up, after which the system generates the necessary documents. The documents are then connected to a DocuSign envelope before submission…

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September 13, 2024
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Lease Management

By Lease management, Property Management

Terms, Financials, Percentage Rent for Retail, Indexing, CAM Reconciliation, Critical Date Reminders, Invoicing, and Payments Navigating the complexities of lease management for locations can be daunting. Ensuring compliance with lease terms and conditions requires meticulous attention to critical dates, such as renewal options and escalation clauses. Managing these details effectively can prevent costly oversights and enhance the overall efficiency of a company operation. Indexing and CAM (Common Area Maintenance) reconciliation further complicate financial management. Accurate invoicing and timely payments are essential to maintaining good relationships and ensuring the smooth operation of spaces. Critical date reminders are invaluable tools in lease…

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August 28, 2024
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hybrid workspace

Hybrid Workplace:

By Desk Hoteling, Property Management, Reservations, Space Management

Easy Reservations,  Real-Time Insights Through Sensor Deployment, Historical Data Analytics The hybrid workplace is reshaping how organizations function, offering flexibility and adaptability to meet the evolving needs of employees. By implementing easy reservation systems and deploying sensors, companies can create a seamless experience that enhances productivity and employee satisfaction. Real-time information allows teams to make informed decisions about workspace usage, ensuring optimal conditions for collaboration. Additionally, leveraging a powerful historical usage database provides detailed analytics that can guide future strategies and improve resource allocation. As businesses navigate this transformative landscape, understanding how to integrate these tools effectively will be crucial…

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August 27, 2024
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CMMS and CapEx Project Budgeting

By CMMS, Maintenance Management, Project management, Property Management

Managing budgets efficiently is crucial for the success of any organization, especially when dealing with Computerized Maintenance Management Systems (CMMS) and various capital projects for offices, buildings and properties. Here’s how you can use a property management system like ours to help you to streamline your budgeting process for both annual repairs and maintenance, as well as planned capital expenditures. Annual Budgeting for Repair and Maintenance Start by creating annual budgets for each property, region, or division, categorized by trade or account code. This allows for the allocation of funds and better financial management. Annual Budgeting for Capital Projects Project…

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August 6, 2024
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Streamlining Vendor Bid Processes with Advanced Bid Package Features for CMMS and Projects

By CMMS, Maintenance Management, Project management

Managing vendors bid processes can be a daunting task, but with the right tools, it becomes a seamless and efficient experience. Spacewell/Axxerion’s advanced bid package features are designed to optimize and simplify the way you handle vendor relationships and project bids, ensuring that you get the best value and quality for your projects and CMMS activities. Here’s a breakdown of the key features that make this possible. Organize and Search Vendors Efficiently With the ability to organize and search vendors by trades and markets, finding the right vendor for your specific needs has never been easier. This feature allows you…

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July 31, 2024
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Improving Efficiency in Maintenance and Operations using CMMS: AI, MTBF, MTTR, PMC, OEE, PMP, MBL, MCRAV

By CMMS

In today’s complex operational landscape, numerous metrics play a pivotal role in optimizing maintenance and operational efficiency. CMMS (Computerized Maintenance Management System) stands as a backbone for organizing and managing maintenance tasks, helping companies streamline their processes and maintenance budget. AI (Artificial Intelligence) continues to revolutionize these systems by predicting failures and optimizing schedules, while tracking MTBF (Mean Time Between Failures), MTTR (Mean Time to Repair), and other KPI’s are critical metrics for measuring operational and equipment reliability and maintenance efficiency. Tracking KPI’s such as PMC (Preventive Maintenance Compliance), OEE (Overall Equipment Effectiveness), PMP (Planned Management Percentage),  MTBF (Mean Time…

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July 22, 2024
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asset management

Comprehensive Asset Management

By Asset Management

Efficient Asset Management with Spacewell Axxerion’s Asset Module Property owners and operators face the ongoing challenge of managing diverse assets and systems within their properties. From fire alarm systems to HVAC units, keeping track of these assets is vital for maintenance, compliance, and budgeting purposes. While traditional methods like individual property records suffice, they often lack the flexibility and efficiency required for comprehensive asset management across multiple properties. Enter Spacewell Axxerion’s asset module, a solution designed to streamline asset tracking and management processes. Streamlined Asset Tracking Spacewell Axxerion’s asset module offers a comprehensive approach to asset tracking and management. Assets…

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March 8, 2024
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Case Study: Axxerion Streamlines Commercial Property Management for a Diverse Portfolio

By CMMS, Contract Lifecycle Management, IWMS, Maintenance Management

Client Profile Commercial Property Management and Investment Company Over 200 Properties Managing 350 Suites Overseeing Almost 300 Tenant Organizations Expertise in Both Bank and Non-Bank Properties Challenges: Our client, a prominent commercial property management and investment company, faced several challenges in efficiently managing their diverse portfolio. They needed a comprehensive solution to address the following needs: Property Manager Portals: Provide property managers with a dedicated portal to view and manage properties under their supervision, along with associated requests, work orders, inspections, and leases. Management and Back Office Oversight: Enable the management and back-office teams to gain a holistic view of…

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October 6, 2023
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Streamline CMMS Vendor Selection and Management with Axxerion Workplace

By CMMS, Vendor Management

In the fast-paced world of facility management, overseeing numerous properties across multiple regions demands a smart system for vendor selection and assignment. Relying solely on personal knowledge of vendors’ availability, capabilities, history and pricing can lead to significant challenges. These may include dependence on individuals who might leave the company or the sheer time and effort required to make each vendor assignment. Why leave these critical decisions to chance when automation can simplify your processes? Axxerion Workplace offers a powerful solution, allowing you to automate CMMS vendor selection, work order creation, and vendor engagement with minimal effort. Imagine a holding…

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October 6, 2023
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