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Spacewell/Axxerion Blog

The latest articles on property, space, lease, maintenance, project and contract management
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CMMS with Integrated Emergency Notification

By Maintenance ManagementNo Comments

In day to day management of real estate and properties, there are issues that need to be communicated to the occupants in a timely manner. There are cases when a scheduled repair such as a PM (preventive maintenance) work order on an elevator should be reported to the occupants. In other emergency cases, such as a case of broken main or an unfortunate case of a shooting in the vicinity, the residents need to be immediately alerted. CMMS for Emergency Notifications During the day, the maintenance and emergency issues are reported to the maintenance groups and in off hours they…

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February 12, 2019
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How to Manage Your Keys, Security and Access Using an IWMS

By IWMS, Property ManagementNo Comments

An Integrated Workplace Management System (IWMS) (or Computer Aided Facilities Management –  CAFM system) is expected to manage keys and access for employees and visitors including contractors. Setting up the locks, cylinders and keys The system needs to track the locks, cylinders and keys as types of assets. For each type, all the related attributes need to be collected as database fields and stored with the item. Attaching Locks to Areas and Assets Once you define a lock, you need to be able to assign it to an area, an asset or a vehicle. The assignment should be easy, and…

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January 16, 2019
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What is the Most Efficient Way to Manage your CMMS Customers and Projects?

By Maintenance ManagementNo Comments

As a maintenance service provider in HVAC, electrical, custodial and other disciplines, there are several considerations in selecting a CMMS.  As you sign up a client for any work, you would need to encourage them to setup a contract for long term maintenance which indicates the services, costs and payments and a set of preventive maintenance activities that needs to be done, how often and by who. This is a win-win situation where the client benefits from the preventive maintenance and you would be the best choice for performing this work for the client. CMMS needs to provide the tools…

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January 11, 2019
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How to Post a FASB (ASC 842) or IFRS 16 Capitalized Lease into a General Ledger

By Contract Lifecycle ManagementNo Comments

There are two related accounting standard regulations for lease capitalization which will go into effect as of the beginning of 2019. One is ASC 842 which stands for Accounting Standard Codification Topic 842, Leases (ASC 842). ASC 842 is developed by FASB which stands for Financial Accounting Standards Board and used to be called FASB 13. ASC 842 follows the US GAAP. FASB and GASG (Governmental Accounting Standard Board) and a part of Financial Accounting Foundation (FAF) organization. ASC 842 applies to the companies in the United States. The other standard is the European counterpart of ASC 842 which is…

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November 18, 2018
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17 Contract Lifecycle Management (CLM) Software Features

By Contract Lifecycle ManagementNo Comments

Contracts and agreements are an important part of any company’s operations. Some address the legal obligations between the company and other parties and some relate to purchase/sale of products and services among other things. Since contracts are negotiated individually and changes are made on a case by case basis, they require legal reviews and management approvals.  Once a contract is in place, it needs to be monitored for compliance, expiration and renewals and triggered events as required. Amendments and subcontracts need to be generated as needed over the life of a contract. Despite the importance of the contract management process,…

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November 11, 2018
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Paper-Based Maintenance Management to Automated Work Order Conversion (CMMS)

By Maintenance ManagementNo Comments

Axxerion converts clients from paper-based maintenance management and work order systems to complete CMMS automation resulting in significant savings. The paper-based work orders are inefficient and error prone. In a paper-based setup, work orders are generated either manually or through a system on a daily basis. They are then printed, stacked and separated in groups for technicians and vendors. This process already delays the distribution of work orders by at least a day. The technicians stop at the office in the morning and pick up their work orders and then stop back at the end of the day to drop…

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November 5, 2018
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Fleet Maintenance Manager

Fleet Management System – Everything You Need To Know

By Fleet ManagementNo Comments

Many companies have vehicles for supporting their operations whether in CMMS or otherwise. In some cases some or all vehicles are an essential part of the business such as for service providers. Managing the vehicles manually is time consuming and error prone. Why Do You Need A Fleet Management System Therefore, it is important to deploy a system to handle the different facets of fleet management as described below. Vehicle acquisition and disposition – purchasing or leasing vehicles and also selling and/or returning vehicles is important to be tracked and reported. The system needs to carry the dates, parties involved…

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November 5, 2018
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Integration of Contract Lifecycle Management and Electronic Signatures

By Contract Lifecycle ManagementNo Comments

As the electronic signature solutions become more popular, there are questions regarding their integrity as stand-alone applications.  If the e-signature process is not integrated with the contract management process, what is the guarantee that someone has not intercepted an email and simply e-signed the document without the knowledge of the real signatory? Integrate Electronic Signatures into CLM In a well-integrated process, the integrity concerns are significantly diminished. As Axxerion has demonstrated with its integration with DocuSign, the contract management workflow guarantees that the approval process has been in place and documented before a document becomes available for e-signature. For example,…

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November 4, 2018
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CMMS Software Requirements

By Maintenance ManagementNo Comments

If you are looking to start from scratch or considering changing your existing CMMS Software, there are four fundamental steps to take before starting your search. 1. Identify critical maintenance problems and define goals The future success of your CMMS Software indeed depends on your ability to acknowledge and recognize the most vital operational challenges and determine how success looks like. The reason behind this cliché statement is the comprehensive nature of CMMS Software, which can sidetrack you from the primary challenges. Here, at Axxerion, we recommend prioritizing the problems by their impact on your operations. Pick top 2 to…

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October 17, 2018
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Using GPS With A CMMS

By IWMS, Maintenance Management, Property ManagementNo Comments

With the availability of GPS (Global Positioning System), companies can now have better information and therefore control on where their resources are and review the history of activities together with their associated GPS. One method of setting up GPS integration, as implemented in Axxerion, is to record a GPS coordinate with any action taken by a technician.  For example, when a technician clicks start work on the CMMS work order, the system records the action as well as the GPS of person’s position at the time. Another approach, as also implemented in Axxerion, is to assign bar code or QR…

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October 11, 2018
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